Get Free Lead Leak CheckFor Roofing Companies
Stop Losing Roofing Jobs to Missed Calls and Slow Follow-Up
Roofing companies can lose jobs they were close to winning: an after-hours call that goes to voicemail, an estimate that goes stale, an inquiry that sits for three days before anyone circles back. The free Lead Leak Check shows where that may be happening in your business. If it is, Vayna's founder-led 30-day Revenue Recovery Pilot works those records with you, and nothing goes to a customer without your approval.
Where a roofing job slips
The same four steps, on almost every job. The leaks are in the gaps between them.
- An inquiry arrivesA call or a web form.Where it leaks: Leaks when the call goes to voicemail after hours, or the form sits in a shared inbox.
- An estimate goes outAfter the site visit.Where it leaks: Leaks when nobody is assigned to ask whether the homeowner decided.
- Someone follows upA call, a text, an email.Where it leaks: Leaks when there is no date for the next step, so there is no next step.
- The homeowner decidesBooked, no, or later.Where it leaks: Leaks when a "later" is never written down, and the record just ages.
An illustration of the process. It does not describe any particular company and shows no figures.
Three ordinary examples
The after-hours call
A homeowner with a leak calls at 7 p.m. and gets voicemail. The crew is on a roof. Nobody writes the number down. The next morning it is one of forty messages.
The estimate that went quiet
A full re-roof quote went out three weeks ago. The homeowner said they would talk it over with a spouse. There is no note, no date and no owner.
The storm-season backlog
After a hail storm the phone does not stop. Estimates pile up faster than anyone can follow them, and the oldest are the first to be forgotten.
These are illustrations, not findings. A human stays in control of every outbound message before it sends, so nothing contacts your customers without your approval.
What the Lead Leak Check shows you
A free, no-obligation written review built from what you tell me and what your public website shows. It cannot count the calls you actually missed or the estimates waiting in your files, because those are private records. It says what it could verify, what is only a possible risk, and what it would need your records to know.
To put your own numbers against it first, use the roofing revenue leak worksheet. It runs in your browser and sends nothing anywhere.
A short check
- You are an owner-led roofing company, with one location to start.
- You get at least 30 calls, forms or estimates in a month that deserve a reply.
- You can name one person who approves what is said to your customers.
- You have somewhere, even a notebook, where inquiries and estimates are written down.
If most of these are true, the pilot is likely worth a conversation. The free review says so either way.
30-Day Revenue Recovery Pilot: what you get
$2,500 one-time, one location, founder-led. Due before work begins. 30-day founder-led term. It is a bounded engagement, not a promise about how many jobs you will recover.
- Revenue Leak Snapshot. A review of where calls, forms, estimates, and old leads are slipping before anything is configured.
- Founder-led calls. For 30 days, I personally call your missed calls, unanswered forms, stale estimates, and old leads — no automated worker is installed for this pilot.
- Approved follow-up message library. Every message is written and approved before the pilot starts. Nothing improvised.
- Human escalation rules. You decide what requires your own input before anything goes out.
- Daily/weekly recovery reporting. What was found, what was recovered, what needs your attention.
- Final 30-Day Value Report. A complete accounting of the full pilot, before any continuation decision.
Delivery, not revenue
If Vayna does not begin working your missed and stale leads within 3 business days after receiving payment and the required access, Vayna refunds the fee. This guarantees delivery Vayna controls — it does not guarantee revenue.
Start with the Lead Leak Check.
It's free, takes a few minutes, and shows you where follow-up may be falling through before anything is scoped.