Website leads
A visitor asks for help, then waits too long for a clear response.
Run Free Lead Leak CheckStop losing jobs because follow-up slipped through the cracks.
Vayna finds missed calls, unanswered forms, stale estimates, and old leads that still deserve attention — and prepares the next action while your team stays in control.
Vayna prepares and completes permitted work while keeping consequential customer-facing actions under human control.
Vayna WorkflowSafe-Test Mode
Opportunity FoundStalled calls, forms, estimates, or CRM records surface for review.
Work PreparedVayna drafts the next useful task for the owner or team.
Human ApprovalCustomer-facing or consequential work waits for a person.
Activity LoggedApproved outcomes are recorded for follow-up and reporting.
Product demonstration using sample business data.
Revenue leaks usually look like ordinary follow-up problems.
A form waits too long. A call never becomes a task. An estimate goes cold. An old lead stays buried in the CRM. Vayna starts by finding those stalled opportunities and preparing the next useful action.
Missed calls
A good call never enters a recovery process or owner queue.
Cold estimates
A quote goes quiet because nobody has the next task.
Old CRM leads
Past opportunities sit untouched even though they still deserve review.
Wrong routing
Contact forms reach the wrong person or stall in a shared inbox.
Forgotten follow-up
Sales conversations disappear after the first response.
How Vayna works in one flow.
Vayna reviews permitted business records and connected workflows, identifies stalled opportunities, prepares the next useful action, and records the result after review.
Opportunity detected
Vayna reviews permitted records and connected workflows for stalled work.
Work prepared
The next useful action is drafted, routed, or turned into a task.
Human review
A person reviews customer-facing or consequential work when required.
Approved action recorded
The result is logged and synchronized back to the workflow.
See the product controls, not invented outcomes.
Vayna uses product proof instead of fake customer claims. These demonstrations use sample business data so no real customer information, secrets, or private infrastructure details appear on the public site.
See How Vayna WorksProduct demonstration using sample business data
Revenue Recovery queue
Sample records show stalled calls, forms, estimates, and old leads waiting for review.
Approval screen
Customer-facing work is prepared for a person to review before it is sent.
Internal lead research review
Vayna's own research candidates can be deduped, assigned, and queued before CRM synchronization.
Activity history
Actions, decisions, blocked work, and sync states are recorded for review.
Recover the opportunities already slipping through the cracks.
The Revenue Recovery Worker helps service businesses find and recover missed opportunities from calls, forms, estimates, old leads, and follow-up that slipped through the cracks.
Revenue Recovery
Missed Calls
Review calls that did not become clear next steps.
Revenue Recovery
Unanswered Forms
Find website requests that need review, routing, or follow-up.
Revenue Recovery
Stale Estimates
Surface estimates that are waiting without a clean owner.
Revenue Recovery
Old CRM Leads
Identify old records that may deserve review before being closed.
Revenue Recovery
No-Shows
Create safe tasks for missed appointments or unfinished next steps.
Revenue Recovery
Follow-Up Gaps
Summarize where potential revenue is stuck without inventing numbers.
Who Vayna is for
- Businesses that receive valuable calls, forms, estimates, appointments, or CRM leads
- Teams where slow follow-up can cost real revenue
- Owners who want more work completed without giving up control
- Companies that need repeatable processes and accountability
Who Vayna is not for
- Unsupervised mass outreach
- Contacting customers without authorization
- Fake reviews, spam, or deceptive marketing
- Replacing every existing system immediately
Featured industries
Vayna is initially focused on businesses where valuable inquiries, estimates, proposals, and follow-up tasks are easy to lose.
Revenue Recovery Worker
Home Services
Missed calls, unanswered forms, stale estimates, and old leads.
View Home ServicesRevenue Recovery Worker
Agencies
Client follow-up, reporting, CRM cleanup, and repeat operating tasks.
View AgenciesRevenue Recovery Worker
Professional Services
Client onboarding, admin execution, content, and recurring reports.
View Professional ServicesControl comes after value, not before it.
After Vayna shows the stalled work, the review model keeps important actions controlled.
Human approval
Customer-facing and consequential work stays behind review rules before action.
Role permissions
People and workers only see or change what their role allows.
Audit history
Important actions, decisions, errors, and sync states are recorded for review.
Safe-test mode
New worker behavior is proven with controlled tasks before scope expands.
Customer isolation
Customer records and workspaces stay separated by design.
Controlled outbound actions
Vayna does not send outreach, publish content, or change sensitive records without authorization.
Common concerns, answered plainly.
Will this send messages without me?
No. Customer-facing outreach requires approval and clear rules.
Does this replace my team?
No. It gives your team governed capacity for repeatable work.
Do I need to learn a new CRM?
No. Vayna works around the CRM and workflow paths you already use.
Is this just another chatbot?
No. Vayna workers have roles, permissions, tools, audit trails, and measurable outputs.
What if my business is small?
Vayna starts with a bounded workflow so small teams can add capacity carefully.
Frequently asked questions.
What is a Lead Leak Check?
A practical review of where website leads, calls, estimates, old CRM records, and follow-up tasks may be losing momentum.
What does Vayna review?
Vayna starts with the website and submitted workflow details, then looks for visible follow-up gaps and the safest first Revenue Recovery workflow.
Does Vayna contact leads automatically?
No. Submitting the form does not authorize automated outreach to your customers.
Do I have to replace my CRM?
No. Vayna can work around the tools and CRM path you already use.
Can I approve work before it is sent?
Yes. Customer-facing or consequential work can remain behind human review.
How much does Vayna cost?
Pricing depends on the workflow, access, integrations, review level, and support needs. The Lead Leak Check is the first step.
Find where follow-up is slipping.
We review the website and submitted workflow details, identify visible points where leads may be losing momentum, and prepare a short practical summary. A person reviews the submission before any follow-up.
Run Free Lead Leak Check
We review the website and submitted workflow details, identify visible points where leads may be losing momentum, and prepare a short, practical summary.
What happens nextVayna reviews the request directly. Submitting this form does not authorize automated outreach to your customers.If the request is accepted, Vayna can create or update a contact, create a lead or opportunity, create a follow-up task, and log the submission for human review.